Learning and Development (L&D) is the key function in the growing and large organizations. With the technological advances and business competition growing amongst the industries, it is important for organizations to keep their employee’s skills upgraded.
The L&D department in all the organizations is continuously coming up with skill enhancement and skill up-gradation courses both offline and online. These courses are being made available through various classroom training and through various e-Learning courses made available to their employees with the help of various e-learning platforms.
Does the job of the trainer end by providing the required and relevant curriculum? No, because unless it is not yielding the required result, the whole exercise of developing and rolling out the course goes in vain.
There are multiple reasons for which trainers regularly track employees and training progress. Some of the these are:
- Figuring out the results by tracking scores to know who have excelled and which employee needs to improve.
- Need to check the return on your investment regularly to improve effectiveness and efficiency of training programs within the organization.
- Checking attendance and other statistics to check effectiveness of training programs through employee engagement.
And there are a lot more similar internal reasons within organizations which makes tracking these employee training programs crucial.
How do we track the training progress? Listed below are some of the ways to track employee training.
Learning Management System:
An LMS is the employee training tracking software to deliver online e-Learning courses. You are required to design and upload the course material with the help of various tools available with the chosen LMS. One of the included tools that normally every LMS comes with is the tracking and assessment tool. In other words, a good learning management system is a one-stop-shop solution for all your training needs.
Besides designing more engaging training modules, you can track the training progress automatically without missing any details/criteria. You get timely auto-generated reports and documents to assess the progress. It also comes with the feature of setting auto-reminders by sending notifications and emails to the trainees.
Training Management System:
Unlike LMS, TMS is a specialized training software for instructor-led training courses.
The functionality of this software includes the administrative tools and activities required for training session planning, training budgets, managing logistics, booking schedules, etc. Mainly capturing the data required before the start of the training schedule can be managed through this software.
Various tracking tools have different levels of report generation. Reports like time taken to complete the course, number of employees who have taken the course.
The tracking software is the sophisticated version of tracking training by maintaining data on spreadsheets. You can gather and analyze the data but cannot monitor and assess the employees through this software.
Excel or Spreadsheet Tracker:
This old school method can be one of the ways to track the training progress but assessments cannot be integrated.
Also, manual entries are required for every step of training which can be a time-consuming and error-prone process. But, this is the cheapest option to opt for if you have budget constraints. Not only that, the small and upcoming organizations can initially track and understand the requirements by tracking through spreadsheet reports.
As the organization grows and the department firms up in shaping the training requirement, one can opt for advanced versions. Data like the list of courses, training logs, employees under training, assessment scores, required re-training data, etc. can be maintained on excel or spreadsheets.
The sorting and filtering feature of excel does help in getting the required details with few clicks. As the entries are made manually, the possibilities of errors become the drawback of using these sheets. Also, the data should be captured in proper format with required headers.
Imparting training is one of the important requirements of any organization for honing and upgrading the skills. At the same time, tracking the progress and benefits is equally important. Especially with the shift from classroom training to online training, it will be sensible to choose the most advanced system of tracking and delivering the training. Considering the size of the organization and budget allocation to the L&D department, you can decide to opt for a more relevant tracking system mentioned above as per your needs and requirements.